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HR outsource, Payroll Outsourcing, employee Recruitment

A Template for Payroll Clerk

Payroll Clerk

[Intro Paragraph] Start your payroll clerk job description with a succinct paragraph or set of bulleted points intended to attract candidates to your organization, establishment, or workplace. Highlight the commitment to work-life balance or staff development made by your company. You might also describe the size of your company or the number of clients or workers you have.

Job Duties of a Payroll Clerk:

  1. Checks are issued after computing pay and deductions for the employees.
  2. Maintains payroll information by gathering, calculating, inputting, and retrieving data as needed from the payroll system.
  3. Enters changes to exemptions, insurance coverage, savings deductions, job title, and department/division transfers to update payroll records.
  4. Creates reports by putting together totals for income, taxes, deductions, leave, disability, and nontaxable pay.
  5. Calculates employee federal, state, and social security taxes, as well as employer social security, unemployment, and workers’ compensation payments, to determine payroll liabilities.
  6. Notifies retirement administrators of payroll deductions for 401(k) plans and other pre-tax savings schemes.
  7. Assist with the computation of bonuses and other salary-based pay on a monthly, quarterly, or annual basis.
  8. Resolves payroll issues by gathering data, analyzing it, and communicating with HR.
  9. By responding to inquiries and requests, provides payroll information.
  10. By adhering to policies and procedures and reporting any necessary modifications, maintain payroll operations.
  11.  Keeps information private, protecting payroll procedures and preserving employee confidence.

[Work Hours & Benefits]Similar to how your opening paragraph promoted your company to applicants, you should sell the position of payroll clerk in this area of your job description. Use a salary calculator that lets you enter the job title and location to make sure the salary range you provide in your job posting is comparable to other salaries in your area. You can also mention perks like paid time off, healthcare, skill development, and/or tuition reimbursement.

Qualifications and Skills for a Payroll Clerk:

  1. Ability to analyze
  2. abilities with data entry
  3. Observation of details
  4. Deadline-driven
  5. finding solutions
  6. adaptability and flexibility
  7. Confidentiality
  8. common math abilities
  9. familiarity with accounting principles and financial software
  10. talents in communication
  11. Organizing abilities

Qualifications in Education, Experience, and Licensing:

  1. Associate’s degree desirable; high school diploma needed
  2. working in an office environment
  3. Experience with payroll software before is a bonus.
  4. A plus are the Certified Payroll Professional (CPP) and Fundamental Payroll Certification (FPC).

[Call to Action] In your job description for a payroll clerk, include a clear call to action and provide them the information they need to apply. For instance, you may invite them to click on the link to the job application or offer the HR manager’s email address.

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